Many distributors and wholesalers in Pakistan still run on a register or a spreadsheet, and for a while that works. Here is what changes when you have retailers, order bookers, schemes and recovery, and when Excel is still the right answer.
Twelve everyday jobs of a distribution business, and how each one works on paper or in Excel compared with TajirBook.
| Khata book / Excel | TajirBook | |
|---|---|---|
| Retailer balance | Worked out by hand from several pages or sheets. Two books often show two different numbers. | A running ledger for every party. A printable statement is one click away, filtered by date. |
| Stock | Updated by hand, usually at the end of the day. It drifts from the real shelf. | Updates on every invoice, purchase, return and adjustment, with a full history per product. |
| T.O / trade offer schemes | Calculated with a calculator on each bill. Easy to get wrong. | Calculated automatically on every invoice, per item or company-wide, with the dates you set. |
| FBR tax | Worked out separately for each invoice. | Filer and non-filer FBR tax calculated on invoices, on every plan. |
| Field orders | Taken by call, message or paper, then typed again in the office. | Order bookers take orders on their phone. The office approves before it becomes an invoice. |
| Recovery collections | Kept in a notebook or in memory. Hard to match to bills. | Collections are recorded by person, approved by an admin and matched to invoices, with reports by person and date. |
| Who changed what | No record. A changed cell leaves no trace. | An audit trail shows who did what and when. Cancelled invoices are voided, not erased. |
| Mistakes | Overwrite or scratch out, and the old value is gone. | Void with the effect reversed, and restore from the Recycle Bin if you voided the wrong one. |
| Several people at once | One file at a time, with copies passed around by WhatsApp. | Admin, order bookers and recovery persons each work in their own login on the same live data. |
| Where it works | On the computer that holds the file. | In a web browser and on the Android app, for you and your field team. |
| Reports | You build each one yourself with formulas or pivot tables. | Ready reports for sales, profit, stock, cash flow, party balances, recovery and more. |
| Cost | No subscription. Your time and your mistakes are the cost. | Plans from Rs 500 per month, after a 14-day free trial. |
If you have a handful of regular parties, one person entering the data, no field team and no company schemes, a khata book or a well-kept Excel sheet can do the job. It is free, it is familiar, and you control it completely. There is no reason to pay for software you do not need yet.
Import your parties and products from an Excel or CSV file, match your columns to the fields, and review before saving. Enter each party's opening balance once, and the system keeps the running balance from then on. Reports can still be exported to CSV (from the Gold plan) if you like working in Excel.
No contract and no foreign card. See the pricing page for plans, or message us on WhatsApp: 0342-2046880.
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